FREIGHT GOVERNANCE 

Control Cost And Service Before It Hits The Invoice.

Install Freight Governance
Retail freight rates and a lack of service governance result in two outcomes — cost blowouts and poor service performance from your freight forwarder.

Having weak controls means that pricing and service outcomes can drift. Pricing charges can appear late. And trans-shipments sneak in replacing direct routing. But, if there are zero or verbal guidelines, who is accountable? It’s a case of you said he said —accountability gets split between the parties. The result: your costs rise quietly because your decisions aren’t adequately governed.

FreightFixed sets in places procedures, employs a governance mandate — designed to stop drift and creep for every lane, every service type — systematically. What our governance changes:

  • Decision rules per lane (scope, service level, Incoterms, inclusions/exclusions)
  • Control guidelines — shipments move only when your shipment criteria are met
  • Exception interception (deviations flagged early, costed, justified, and approved)
  • Invoice integrity (charges verified against what was approved)
  • Drift prevention (root cause — corrective action so repeat issues don’t recur)

Outcome: cost certainty, explainable invoices, and controlled execution.
Governance and Certainty
Governance results in certainty — rules, method, proof. At FreightFixed, this is how we do business. We establish agreed upon rules with you to govern shipment movements. We build an evidence-based baseline, and a rule set your team can defend.

Why Certainty Matters 

  • Predictable landed costs you can budget and price against
  • Exceptions intercepted upstream — not debated on the invoice
  • Audit-ready outcomes with clear accountability
 
What we need

 To build certainty and proof fast and accurately, we request:
 
  • Recent freight invoices and pricing
  • Shipment list (supplier, origin, destination, mode, weight/volume, Incoterm, dates)
  • Service requirements (cut-offs, compliance needs, must-use providers, priority lanes)
  • Any known constraints (routing restrictions, nominated carriers, DC delivery rules)
 
If your data isn’t perfect, don’t worry — we normalise it.

What you get

You receive a lane-ready baseline and governance pack that includes:

  • Lane Register — supplier + origin + destination + mode + Incoterms
  • Charge Map — what charges appear where (origin / linehaul / destination)
  • Baseline Benchmarks — evidence-backed “should-cost” per lane (like-for-like)
  • Lane Rules — what’s allowed, what triggers an exception, and what’s out-of-scope
  • Approval Path — who approves, what evidence is required, and time limits
  • Gap Framework — how we track cost and service gaps, record evidence, and close.

The Output: a baseline your Finance team can defend, and an execution rule set your operations team can run.

Why Proof matters

  • Predictable landed costs you can budget against
  • Exceptions intercepted upstream — not debated on the invoice
  • Audit-ready outcomes with clear accountability and evidence

Start with governance and certainty. Then decide.

CONTROL

Freight Control isn’t tighter rates. It’s knowing what’s happening, why it’s happening, and who owns the outcome.

COST CONTROL

Cost and Service Control: Welcome to the FreightFixed, baseline control. This is where we compare your current retail rates against our wholesale rates. Here, we validate: • Mode (FCL/LCL/Air) • Incoterm • Weight and volume • Service preference • Currency and transit times • Surcharges and additional fees. All comparisons are like-for-like—no scope drift, no cherry-picking. Only verified, compliant variances are counted as savings.

BASELINE ENFORCEMENT

With FreightFixed, your costs stay anchored to the documented baseline created from your shipping data. Nothing moves without reference. Every shipment is executed against our verified benchmark and established baseline of your rates and services. There is no silent retail drift. There are no unverified “market adjustments.” Only governed execution — with any change evidenced and approved.

EXCEPTION INTERCEPTION

It means we stop problems in motion — not after the invoice. Our real time shipment monitoring allows us to detect early risk signals (rolled cargo, missed cut-offs, routing changes, doc holds, cost drift) and intervene before they cascade. If it’s inside the lane rules, it proceeds. If it’s outside, it becomes an exception record with ownership and an approval path. Because silence isn’t success — it usually means you find out when you pay. Intervention is control.

MILESTONE AUTHORITY

At FreightFixed, every shipment movement is directed — not watched. Key milestones are actively managed from booking to delivery. If a milestone is at risk, action is taken — immediately. Have confidence that you are not just informed when something goes wrong. We aim to intercept issues early — before they become delays, claims, or cost blowouts.

SINGLE ACCOUNTABILITY

As a member of FreightFixed, you get single accountability — One stop ownership. No gaps. We are the “single accountable execution partner” across carriers, borders, and hand-offs - end-to-end. No finger-pointing. No operational grey areas. When something moves - or stops - ownership is clear.

DRIFT PREVENTION

With Our Wholesale rates — there is no Silent Cost Creep! Retail pricing creates creep. Wholesale pricing removes it — totally. If there are miscellaneous costs, they will be at wholesale prices, provable — again, no price creep. Just baseline prices justified.

SERVICES

FreightFixed delivers governed import and export freight services for full container loads, less than a container load and air freight. Our global network operates in over 70 countries with in excess of 120 offices spanning all continents.

FULL CONTAINER LOAD

FULL CONTAINER LOAD

Our network provides global FCL forwarding with worldwide origin and destination coverage. It operates as an NVOCC-style forwarding network to manage ocean freight end-to-end. FCL routings can be structured as direct or one-stop options to balance cost and speed. The service focus is on reducing cargo handling to protect cargo integrity in transit. Members can use online tools for bookings, sailing schedules, and shipment visibility. Overall, FCL capability is positioned for regular global port coverage and tailored solutions.

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AIR FREIGHT SERVICES

AIR FREIGHT SERVICES

FreightFixed offers air freight services built for time-critical and priority cargo requirements. They state access to space availability with major airlines to support uplift reliability. The network supports both export and import air consolidation to worldwide destinations. Solutions are positioned as flexible to suit different transit-time and budget needs. Visibility and quoting tools support planning alongside shipment tracking capability. Air operations are supported by bonded facility infrastructure our network.

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LESS THAN A CONTAINER LOAD

LESS THAN A CONTAINER LOAD

Our network supports global LCL movements designed for consolidation-style sea freight execution. Shipments can be routed with flexible options such as direct or one-stop connections. The model emphasizes minimal handling to help maintain cargo integrity across the journey. Customers can monitor shipment progress with track-and-trace style visibility. We also have access to CFS facilities that support import and export LCL operations. This provides FreightFixed members with predictable planning schedules and status updates.

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BENCHMARK

BENCHMARK

FreightFixed Invoice Data Audit. To verify your gap savings between your retail rates and our wholesale rates — we request the previous month’s invoices, a shipment list, and your service expectations by lane (speed, reliability, Incoterms, compliance needs). By lane, FreightFixed maps your service usage and charges to pinpoint your gap savings. You receive an initial “gap” presentation where savings can be verified, not promised.

WHOLESALE BASELINE

With wholesale rates, everything is defensible. That is a consequence of getting the wholesale base rate — no margin ever applied. If there is an additional charge, it’s always at the base rate. With your approval, we set up a standard operating procedure. Rules for every shipment lane.

REAL TIME SUPPORT

At FreightFixed, we believe in actively intercepting the exception. We pride ourselves on pro-active engagement. We endeavor to identify and flag baseline abnormalities before they become a cost.

SERVICE EXECUTION

At FreightFixed, all shipments are executed to the baseline: bookings aligned to the benchmark scope, routing managed, and milestones tracked. Our real time tracking warns us of potential risk. The output is fewer surprise charges because changes are controlled in real time—with escalation ownership.

SAVINGS VERIFICATION

At FreightFixed, every shipment comes with a proof-of-savings. It’s the evidence of the gap savings — retail rates versus wholesale. We use shipping documents as evidence. The output is verified savings documentation that stands up internally—finance, procurement, and leadership.

GOVERNANCE REPORT

For your shipments, we provide a quarterly report on baseline price and service compliance, identify variance causes, and what needs tightening (process, documentation, supplier behaviour, service level). Our reporting is built for decision-making: whats improved, whats drifted and what actions close the loop. The output is predictable, controlled freight outcomes.

Performance Pricing.
Wholesale pricing ensures no added margin. Retail pricing demands the opposite.

We turn retail costing on its head by offering wholesale rates to shippers. We profit with you by sharing the savings gap between your current retail costed invoices and our wholesale rates.

We offer open books — total transparency, and lucrative results. Below is how it works.

When savings are confirmed:

  • FreightFixed earns 25% of verified savings
  • You retain 75%
  • No markups
  • No commissions
  • No incentive to inflate costs.

Here is an example, a like-for-like invoice benchmark (not a freight quote).

  • Retail: AUD $22,400 (FCL) EXW
  • Wholesale: AUD $14,000 EXW
  • Savings: $22,400 − $14,000 = $8,400
  • Success fee 25% You keep 75%
 
If verified savings = $0: success fee = $0

Why This Matters

FreightFixed fees are fixed. They do not increase when the market tightens. They do not move with fuel surcharges, peak season fear, or headline noise.

The only variable that can affect your freight cost is the market wholesale buy-rates.

When wholesale rates rise or fall, they rise or fall for everyone — openly, transparently, and without retail margin manipulation.

This is the difference between retail freight pricing and our freight governance model.
Profit
Most anticipated freight “savings” never reach your P&L. FreightFixed makes sure they do.

In traditional freight models, costs move — but accountability doesn’t. Bookings change, routes shift, accessorials appear, and invoices land weeks later.

By then, your sale is done, your customer price is set, and margin erosion is already locked in.That isn’t volatility. It’s leakage.

FreightFixed protects profit by governing freight the same way you govern any other controllable cost: with a verified baseline, pre-invoice controls, and disciplined execution.

Variances are intercepted upstream, exceptions are approved with evidence, and root causes are closed out so the same leakage doesn’t repeat.

Profit Example (verified)
Like-for-like benchmark (not a freight quote)
Invoice total $22,400 → Baseline $14,000 = $8,400 verified savings
You keep $6,300 (75%) | FreightFixed $2,100 (25%)
If savings = $0 → fee = $0

This is not rate shopping. It’s profit control — with evidence.

MEMBERSHIP

One annual subscription. One per shipment fixed fee model. Aligned incentives. Premium service. No commissions. No retail margins. Benchmark My Freight. 

HOW YOU PAY

HOW YOU PAY

You pay a small annual membership subscription that covers access to wholesale buy-rates, execution support, and an ongoing governance cadence (baseline upkeep, exception control, and quarterly reporting). For full fee structure and verification rules, see the Pricing page.

MEMBERSHIP INCLUSIONS

MEMBERSHIP INCLUSIONS

Membership covers end-to-end execution across FCL, LCL and AIR—booking, document control and delivery closure. We manage carriers and service providers, track milestones in real time, and intercept exceptions early to prevent delays and surprise charges. When escalation is needed, we drive it through to resolution and maintain a clear audit trail through invoice verification.

GOVERNANCE CADENCE

GOVERNANCE CADENCE

Governance runs monthly. We report baseline vs variance by lane, identify root causes, and close corrective actions—while clearly separating wholesale market rate movements (passed through, no margin) from true variances. You receive a short summary and a board-defensible audit pack (baselines, approvals, evidence, wholesale rate changes, and approved out-of-scope charges) for forecasting and invoice control.

TESTIMONIALS

Industrial Automation (VIC)

Mark Ellison, Operations Manager.

“Before FreightFixed, freight was the line item we couldn’t ever explain properly. The invoices would come in, we’d argue about it, and then we’d move on — until it happened again. What changed was the baseline and the discipline around it. We finally had a clear ‘this is what this lane should cost’ and a way to stop exceptions before they turned into charges. The result was a 41% reduction in our annual freight costs — about $565,000+ annualised — but the bigger win was confidence. We can defend the numbers now.”

     
Pump & Flow Equipment (NSW)

Samantha Reid, Supply Chain Lead

“We used to get hit with destination ‘misc’ charges that no one could explain. It felt like we were paying penalties for things we didn’t even know had happened. FreightFixed stopped that by tightening the lane rules and checking exceptions early — not after the invoice landed. If something changed, it was visible, it was owned, and it was approved. Since joining in February 2024, we’ve saved in excess of 26% on freight costs, and the noise in billing has dropped a lot.”

     
Logistics & Compliance Manager, Pharmaceuticals (QLD)

Dr. Priya Nair

“What impressed me wasn’t a ‘cheaper rate’ story — it was the control. We had too much variance lane-to-lane, and routing decisions were drifting without anyone really owning the impact. With FreightFixed, we locked the baseline and stopped ad-hoc changes. If something needed to change, it was flagged early with the cost impact and a clear approval path. That discipline tightened our variance and made the whole process easier to manage internally.”

     
Operations Manager, Manufacturing (S.A)

Stefan Weber

“The Proof Pack stopped the guessing". We finally knew what freight should cost on each lane, and the invoice surprises started disappearing. The difference is that FreightFixed doesn’t just report problems — they stop them early. If a shipment is going off-baseline, it’s picked up and dealt with before it becomes a bill. Over time, that governance has made our freight spend more predictable and much easier to defend.” In the first quarter, we reduced verified freight spend by 36.2% (AUD $61k), eliminated invoice disputes, and improved on-time delivery by 18%. Reporting includes a complete, board-defensible audit trail (baseline methodology, evidence, approvals, and outcomes). Commercially, the model is aligned and simple: we retain 75% of verified savings; FreightFixed is paid 25% of verified savings.

     
 
 
Our Story
FreightFixed was built for one reason: freight is too important to be managed on trust, emails, and invoice surprises.

The company is built for importers and exporters who want freight governed like any other controllable cost.

When freight isn’t governed, margin gets decided after the sale — on the invoice. We saw the same pattern repeat across importers: shipments moved without clear rules, “misc” charges appeared late, and accountability disappeared across handoffs.

Costs weren’t just volatile — they were ungoverned. So we built a different operating system:

  • Lane rules (what’s allowed)
  • Pre-release validation (before cargo moves)
  • Exception approvals (with evidence)
  • Audit trail (board-defensible)

At FreightFixed, your freight costs and service outcomes become explainable, controllable, and repeatable. Outcomes are measured against verified baselines; fees apply only when results are evidenced.

Want the methodology and deliverables? See Benchmark. Want the fee structure? See Pricing.


F.A.Q

What exactly do you do day-to-day?

We govern execution to approved lane rules: validate bookings before release, intercept exceptions early, and close out variances with evidence so the same issues don’t repeat.

What if there are no savings?

Savings aren’t assumed — they’re proven. Even where pricing is already sharp, you still gain governed execution: fewer surprises, fewer exceptions, and cleaner invoice integrity.

How do we know charges are legitimate?

Every charge must be supported by source documentation (carrier, consolidator, terminal, customs, etc.). Non-explanatory lines are challenged, corrected, or treated as exceptions until evidenced.

Do you mark up freight or earn commissions from carriers?

No. We don’t add margin to wholesale charges and we don’t take carrier commissions. Charges are passed through with evidence and governed rules.

What stops “cost creep” in LCL and destination charges?

Pre-invoice controls. We validate charge types and boundaries upstream (minimums, handling, destination add-ons) and intercept exceptions before they become storage, penalties, or rework.

Who is accountable when something goes wrong?

There is a single owner for escalation and closure. Every variance has a reason, an action, and a close-out record — cost and service.

What access does FreightFixed need to run this properly?

Invoices, shipment history, and booking/commercial inputs (supplier, Incoterms, service requirements). We can work from exports — no system change required to start.

How fast can we start, and what’s the disruption?

Low disruption. We can start from your existing invoices and shipment list, then move lane-by-lane as rules and responsibilities are confirmed.

What happens when the market moves and rates change?

We separate market-driven movement from controllable leakage. When wholesale buy-rates change, it’s recorded and evidenced — and execution controls still apply.

How do you handle urgent expediting or service upgrades?

As controlled exceptions: options and impact are shown, approval is recorded before release — so urgency doesn’t become silent cost.

What proof do we get for Finance and audit?

An audit trail: baseline definitions, lane rules, approvals, supporting documents, and variance close-outs — board-defensible and repeatable.

Are you a freight forwarder?

We operate as a governance and execution layer over approved service providers — focused on baseline enforcement, exception control, and invoice integrity.
TRIAL US.
At FreightFixed, we offer a trial service. This is your opportunity to test our rates and services.

If your serious about saving monies on freight and achieving better service outcomes, then our FreightFixed logistics club is the right fit for you. Conduct a proof of concept with us. To commence, please email info@freightfixed.com and include the following information.

  • 1–3 shipments invoices
  • Defined suppliers, origins/destinations/Incoterms
  • Or simply call or email to discover more
 
What you receive

A lane-ready execution brief for each trial shipment (rules, inclusions, responsibilities)

  • Access to our real time tracking
  • Access to our shipment management

At FreightFixed, you’re not trialling just “rate methodology.” You’re trialling governed execution — shipment by shipment.

CONTACT

  • Exchange Tower, 530 Little Collins Street, Melbourne VIC 3000, Australia

You don’t need a pitch. You need proof. 1. Start a Proof Review 2. Share 3–5 recent freight invoices 3. Provide your lane list (origins/destinations + modes)